Privacy

Application of our privacy statement

Sport and Recreation Victoria is a Group of the Department of Jobs, Skills, Industry and Regions (the Department). Sport and Recreation Victoria respects and values the privacy of every visitor to this website.

This privacy statement applies only to this website and is consistent with the Department's privacy policy.

The Department's privacy policy is available from the Privacy Officer.

Privacy Officer

Department of Jobs, Skills, Industry and Regions
GPO Box 4509
Melbourne, VIC, 3001, Australia
Email: privacy@ecodev.vic.gov.au

Personal information

In this privacy statement the term ‘personal information’ is information or an opinion that is recorded in any form, whether true or not, about an individual whose identity is apparent or can reasonably be ascertained. This is defined in section 3 of the Privacy and Data Protection Act 2014 (Vic).

This Act is the legislation that regulates our collection and handling of personal information.

Detailed information about the Act is available at the Office of the Victorian Information Commissioner.

Collection of personal information

It is intended that our website can be used anonymously. However, for some functions, the collection of personal information is necessary or unavoidable. You will know if we are collecting personal information from you because you will be requested to provide it.

Use and disclosure of personal information

Any personal information collected will only be used for the purposes for which it was collected. We will not disclose your personal information to a third party, including other state institutions and authorities, except if required by law or other regulation.

Personal information will be handled in accordance with the following legislation:

Privacy and Data Protection Act 2014
Public Records Act 1973
Charter of Human Rights and Responsibilities Act 2006
Health Records Act 2001.

We commit to treating any personal information provided by you as confidential and only for the purposes indicated. They include but are not limited to the following services.

Contact form

Our website provides a contact form on the contact us page.

Through the contact form, we collect your name, email address, and a message containing the nature of your query. The personal information will only be used to respond to your query. To contact us anonymously you can either send us a written letter, call us on 1800 325 206, or email us at info@sport.vic.gov.au.

The contact us page uses third-party software that stores data in secure databases located in Australia, and the United States.

Here is the privacy policy of the third-party we use:

Formsite privacy policy

If you do not consent to your personal information being stored outside of Australia, please do not submit personal information using this form.

Electronic Direct Mail (EDM) & newsletter subscription

We use both internally built mail distribution software and third-party vendors to provide online communication services for email campaigns and newsletter services.

In subscribing to newsletters, you are providing us with personal information, which we will not disclose or use for any other purpose without your consent.

You can unsubscribe at any time and your email address will be moved to a 'do not contact' email database. To do this, click on the unsubscribe link within each email or newsletter you have subscribed to. You can resubscribe at any time by using the appropriate subscription form on the website.

Subscriptions supported by third-party vendors only share details with us to assist with managing delivery, technical issues and the prevention of fraud or security issues.

Here is the privacy policy of the third-party we use:

Campaign Monitor privacy policy

Your personal information is stored on secure databases located in Australia and the United States. If you do not consent to your personal information being stored outside of Australia, please do not submit your personal information to us.

Social Media

If you engage with us using social media channels such as LinkedIn, X (formerly Twitter), YouTube, Instagram or Facebook you should be aware of the following:

we only collect information that you voluntarily provide via polls, responses, competitions, posts, comments, direct messages, and other social channels
your social media profile contact details may be used to contact you for feedback or to reply to you. All contact will be made via the channels you are using
information you post on social media is potentially available to other people on the same or other social media channels or other platforms where your posts might be reshared
your individual privacy settings for profiles and accounts on social media networks are your responsibility. We have no control over these settings
we strongly recommend that you regularly check and update the privacy settings of all your social media profiles and accounts to make sure that you know what information you are making available, and to which audience.

When you join our social networks and/or participate in any way, some of your personal information may be made visible to others. For example, your activity may be made visible to others within these networks if you choose to:

‘like’ a Department post, comment or update
share a link
follow on X (formerly Twitter)
post a mention or repost a message.

Here are the privacy policies for some of the social media channels and tools used:

Access to and correction of personal information

You may request access to any personal information that we may have collected about you. Also, you may request correction of your personal information if you can establish that it is not accurate, complete, or up to date. The Victorian Information Commissioner recommends the appropriate means to access and correct information held by government departments in accordance with the Freedom of Information Act 1982 (Vic).

The Freedom of Information Officer may be contacted about access to, and correction of, personal information collected by the Department or for any questions or concerns you may have arising from this privacy statement.

Freedom of Information Manager

Department of Jobs, Skills, Industry and Regions
GPO Box 2392
Melbourne, VIC, 3001, Australia

Tel: 1800 317 531
Email: foi@ecodev.vic.gov.au

Website usage measurement

Cookies

Our website uses cookies to make your experience of the website easier and more efficient. A cookie is a small data file placed on your hard drive by the web page server. A cookie cannot retrieve any other data from your hard drive, pass on a computer virus, or capture your email address. Note that the cookie will remain on your computer as a record for future visits to this website.

You can configure your browser to notify you when you receive a cookie, providing you with the opportunity to either accept or reject it. You can also refuse all cookies by turning them off in your browser or delete all cookies from your computer if required.

Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google, Inc. (Google). Google Analytics uses cookies, which are text files placed on your computer, to help analyse how people use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

Google will use this information to evaluate your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser; however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. For further information, please visit the Google Privacy Center.

Google Signals

Our website uses Google Signals, a feature of Google Analytics that allows for enhanced cross-device tracking and reporting by leveraging signed-in user data from various Google services. If you have enabled personalised advertising in your Google account, Google will be able to prepare data models and reports on website habits, which is used to provide aggregated and anonymised insights into users’ cross device behaviours.

Internet user risks

We cannot guarantee uninterrupted or error-free functions of this site. In addition, we are not responsible for the propagation of viruses or other harmful components transmitted from this site or any other third-party sites. We recommend that you have updated virus protection software on all devices.