Applications are accepted by Victorian community-based organisations involved in the delivery of sporting and active recreation opportunities.
To be eligible for funding, the applicant organisation must fulfil all of the following requirements:
- must be non-government and not-for-profit
- must be registered as a Victorian incorporated body or a public company limited by guarantee.
What is an incorporated body?
They are clubs or community groups, operating not-for-profit, whose members have decided to give their organisation a formal legal structure
To check your incorporation status, become an incorporated body, or for further information, contact Consumer Affairs Victoria
- must be registered as a Victorian incorporated body or a public company limited by guarantee at the time of application submission and for the duration of the project
- if the club or organisation is not a Victorian incorporated body or public company limited by public guarantee, it must arrange for a legally constituted organisation to manage the funds as an auspice organisation and must be an incorporated body or public company limited by guarantee
What is an auspice organisation?
An auspice organisation is a legally constituted organisation that will make funds available to a club organisation, to meet the grant program’s financial and legal requirements
The auspice organisation takes responsibility to:
- sign your grant agreement/letter of offer
- receive and distribute grant funds under the grant agreement
- the club or organisation will need to provide the details of their auspice organisation at the time of submitting an application
- must possess an Australian Business Number (ABN) or provide written advice from the Australian Tax Office (ATO) that no withholding tax is required from the grant payment. This written advice must be provided via the ATO Statement by Supplier form
What is the Australian Tax Office Statement by Supplier form?
The ATO Statement by Supplier form is a requirement for clubs or organisations who do not have an ABN and who are not being auspiced by an organisation with an ABN. This is to ensure no tax funds are withheld from the grant payment:
- sporting organisations must be delivering a person-centric physical activity. This includes modified sports and does not include animal obedience or showing. A discipline supported by another government portfolio will also not be supported (for example harness racing and ballet)
- active recreation organisations must be delivering an activity that is supported by a recognised State Sport and Recreation Body. This list can be found on the Sport and Recreation Victoria’s website at Sport and Recreation Victoria Recognised Organisations
- must adhere to and enforce the Fair Play Code (or) their relevant state sporting association code of conduct/member protection policy which incorporates the Fair Play Code.
- must comply with the expectations of the Victorian Anti-doping Policy 2012.
- must have satisfactorily met reporting requirements on any grants received from Sport and Recreation Victoria.
- if the club or organisation has been named in an application or receives a Notice of Redress Liability, they must join or intend to join the National Redress Scheme (the Scheme). For more information on the Scheme
Funding range of grant
Grants of up to $2000 (excluding GST) are available towards the replacement cost of the lost or damaged equipment, owned by the club or organisation.
Applicants are able to purchase replacement equipment any time after the emergency incident, and prior to submission and outcome of an application.
Grants are available towards the replacement cost of essential equipment owned by the club or organisation.
Essential equipment is defined as:
- Playing equipment that is essential for ongoing participation in an activity that is transferable to other participants and remains the property of the applicant organisation
(i.e. bats, match balls, equestrian jumps, racquets, gymnastic mats, team equipment kits and badminton nets)
- Injury prevention equipment that is transferable
(i.e. goal post padding, batting pads, gloves, goalie gear, helmets and catcher's gear)
- First aid equipment which is necessary for immediate attention to injury that may occur during participation in sport or active recreation
(ie. defibrillator, stretchers, first aid supplies, kits and signage)
Unpreventable and exceptional events include:
- Natural disaster
(ie. flood, fire significant storms)
- Criminal activity
(ie. theft, criminal damage)
Equipment that will not be funded
The Emergency Sporting Equipment Program will not fund:
- applications for replacement of equipment lost or destroyed as a consequence of theft or criminal damage without a police report
- equipment left out, overlooked and unattended after use/events/matches, and not safely secured in appropriate accommodation
- equipment damaged through wear and tear
- equipment not owned by the applicant but by another organisation or individual
- funding will not be provided to an organisation that has been notified by the National Redress Scheme Operator that it was named in an application prior to 1 July 2020, and does not join or intend to join the Scheme by 31 December 2020
- funding will not be provided to an organisation named in an application in National Redress Scheme for the first time and receives a Notice of Redress Liability after 1 July 2020, and does not join the Scheme within six months from the date of the Notice of Redress Liability
The Emergency Sporting Equipment Program will not fund the following items:
- fixed playing surfaces and structures (i.e. synthetic pitch, goal posts)
- capital works (i.e. permanent shade structures, permanent fencing, fixed lighting and other permanent structures)
- repair of equipment, structures and player surfaces (i.e. golf course, turf wicket pitch)
- non-playing/participation equipment (i.e. wicket covers, banners, trophies, clubroom items, portable floatation device, sunshades, marquees)
- training equipment that is not essential to participation and aimed at enhancing the physical skills of participants (for example, tackle bags, agility ladder, witches hats, ball machines)
- Canteen items (i.e. microwave ovens, soft drinks, food, alcohol, cooking utensils)
- Maintenance equipment (i.e. lawn mower, line marker, roller, hose, compressor)
- Personal items of equipment (i.e. mouthguards, drink bottles, shoes, boots)
- Sports clothing and uniforms (i.e. bibs)
- Vehicles (i.e. boats, bikes, golf carts, jet-ski, go-kart), trailers and accessories
- Firearms (ie. rifles, pistols), scopes, and ammunition
Applications can be made at any time as there are no closing dates, however applications need to be submitted within six (6) months from the date of the loss of equipment. Applications lodged more than six (6) months after the loss or damage will not be considered unless there are special circumstances for the delay.
Assessments for applications occurs every second month with application outcomes to be notified in the following month.
Assessment period 1
- Includes all applications submitted between 1 July 2021 to August 2021
- Notification of outcomes in October 2021
Assessment period 2
- Includes all applications submitted between 1 September 2021 to October 2021
- Notification of outcomes in December 2021
Assessment period 3
- Includes all applications submitted between 1 November 2021 to December 2021
- Notification of outcomes in February 2022
Assessment period 4
- Includes all applications submitted between 1 January 2022 to February 2022
- Notification of outcomes in April 2022
Assessment period 5
- Includes all applications submitted between 1 March 2022 to May 2022
- Notification of outcomes in June 2022
Applications must be submitted with the following documentation
- a quote from a supplier for the replacement cost of the equipment
All quotes must include
Details of the items to be purchased (such as the name or description)
Number of item(s) to be purchased
Individual and total cost of item(s) to be purchased
Details of the supplier/company/website
Website shopping carts or screen shots are also acceptable provided they contain the above information
- evidence of the loss or damage, such as a police report, photographs, newspaper articles etc.
All applications of equipment lost or destroyed as a consequence of theft or criminal damage must be accompanied by a police report.
In the instance that Victoria Police does not supply a written copy of the police report, you must submit the Report Incident Number. Also include the police station name, phone number and contact name of the police officer who completed the police report in your application.
- an ATO Statement by Supplier form if your organisation/club does not have an ABN.
Program area and assistance